Minibus Walkaround Checks

Walkaround checks need to be completed by your drivers every day. It’s your driver’s first line of defense against a problem out on the road.

What is a walkaround check?

A minibus walkaround check is completed by the driver (or a designated member of staff) to look for any obvious issues with the vehicle.

These checks need to be carried out every day, or before every journey, to ensure that the minibus is ready to go and that there are no new issues such as a bald or flat tyre, chips in the windscreen, insufficient fuel, or any new damage to the bodywork.

By completing these checks, drivers can rest assured they’ve done all they can for a problem-free journey, and that they will not be held responsible for any issues when out on the road, or blamed for accidental damage that hadn’t been noticed before.

Watch our video on how to complete a daily (or pre-journey) walk-around check.

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A free app to complete and manage your walk around checks

It can be hard to get busy staff to complete walk-around checks, especially as driving is not their main duty.

We have a free app, for anyone to use, that allows these checks to be completed on a phone or app (provided wifi is available) and the results will appear on a dashboard.

There are two checks to choose from. A 12 point daily check and a more indepth 40 point weekly check that includes checks under the bonnet.

Both these checks have a green/good or red/issue option for each question, and if there is a problem, then notes and photos can be taken and submitted.

Once completed the ‘transport manager’ can see who has completed the checks and if there is an issue, flagged up red. Once the issue has been resolved, the red flag can be changed to green.

To get started, you just need to set up your account on the My Minibus Manager dashboard and then invite your drivers. They will receive an email to set up a password, and once they have downloaded the app and signed in, they can complete their checks.

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Get started with My Minibus Manager today

As the transport manager, you can set up an account and dashboard and then invite your drivers to join via email.

They then download the app and set up a password and their walk-around checks will then appear on your dashboard.

Set up your free dashboard

The benefits of using My Minibus Manager

Digital Checks

Eliminate the need for paperwork and complete vehicle checks digitally that are immediately submitted

Simple Dashboard

Access and manage walkaround check results conveniently through a user-friendly dashboard interface.

Photos & Notes

Give details on issues by adding photos and notes directly in the app, ensuring clear communication.

Instructional Videos

Includes instructional videos for conducting daily 12 and weekly 40-point vehicle checks.

Immediate Setup

Experience easy and quick dashboard setup for your immediate use, streamlining the check process.

Free for everyone

Available for free to all organisations, no purchase necessary, making it accessible for everyone.

FAQs

Is a walkaround check the same as a safety inspection?admin2026-01-27T14:23:58+00:00

Is a walkaround check the same as a safety inspection?

Walkaround checks are not the same as Minibus Safety Inspections. Safety Inspections are completed by qualified engineers every 6 or 10 weeks. Both walkaround checks and Safety Inspections are required, as well as regular services and MOTs.

Why are these walkaround checks necessary?admin2026-01-27T14:23:28+00:00

Why are these walkaround checks necessary?

Under a Section 19 Permit: ‘Daily walkaround checks must be undertaken each time before a vehicle is used and are checks on things like engine oil, brakes, tyre pressures, warning instruments, lights, windscreen washers and wipers. They’re usually undertaken by drivers.’ Source: GOV.UK – Section 19 and 22 permits and obligations: not for profit passenger transport

For drivers, especially in organisations with multiple drivers, a walkaround check helps prevent issues out on the road that they will be held personally responsible for by the police or DVSA, such as a bald tyre.

That could cost the driver £2500 and three points on their licence. By taking 10 minutes to complete the walkaround check, you’ll know your vehicle has no obvious issues that could ruin your journey or land you in trouble.

How are the results of the minibus walkaround checks managed?admin2026-01-27T14:22:27+00:00

How are the results of the minibus walkaround checks managed?

If your organisation wants to use My Minibus Manager, the first thing you need to do is create an account via www.myminibusmanager.com. Once your account is created you will have access to a simple-to-use dashboard, through which you can invite your drivers via email.

Once they have received your email they can download the app and register a password. Their checks will appear on the dashboard, and you can see any issues reported and make a note of when they are fixed.

How does our free app, My Minibus Manager, help?admin2026-01-27T14:21:56+00:00

How does our free app, My Minibus Manager, help?

Our free app is downloadable from the Apple or Google app store and enables you to complete a 12-point check, or a more in-depth 40-point check on your phone or tablet, providing you have internet access. There are instructional videos for both checks on the app, so first-time ‘checkers’ can be confident they know all they need to do. It is easy to use with a simple yes or no answer, and if there are issues you can add notes and a photo to detail any problems.

Over 1300 checks are completed daily using our app.

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